Job Summary

The Trade Show & Sales Administrator is responsible for providing administrative support to the sales team while overseeing all aspects of trade show participation. This role offers an exciting opportunity for an individual who excels in both administrative support and event coordination, with a focus on driving sales success through effective trade show participation.


Trade Show Coordination:

  • Plan, organize, and execute all aspects of trade show participation, including booth selection, logistics, and staffing.
  • Liaise with vendors, contractors, and venue management to coordinate booth setup, shipping, and other logistical requirements.
  • Manage budgets for trade show participation, including negotiating contracts and tracking expenses to ensure cost-effectiveness.
  • Coordinate the shipment of marketing materials, booth displays, and product samples to trade show venues.
  • Develop and maintain a comprehensive calendar of upcoming trade shows, including deadlines for registration and promotional opportunities.

Sales Administration:

  • Provide administrative support to the sales team
  • Assist in the preparation and distribution of sales materials, including brochures, presentations, and product samples.
  • Maintain customer databases and CRM systems, updating contact information and recording interactions with clients.
  • Collaborate with the marketing team to develop sales collateral and promotional materials.
  • Carefully review Non-Disclosure Agreements (NDAs) and other legal documents to identify key terms, obligations, and restrictions.
  • Coordinate the signing process for NDAs and other legal documents, including distributing documents for review, collecting signatures, and tracking the status of each agreement.
  • Assist the sales team by promptly processing new sales leads and inquiries.
  • Record relevant data accurately in Salesforce (new system ORACLE NetSuite execution October 1st, 2024)
  • Create sales quotes tailored to the unique technical requirements of each project as requested by sales team
  • Professionally answer phone calls, provide information or route calls to the appropriate team members.

Required Skills & Experience

  • Exceptional organizational skills with keen attention to detail.
  • High precision and accuracy in documentation, with a strong ability to identify errors.
  • Excellent written and verbal communication skills in English, with clear and effective communication abilities.
  • Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
  • Experience or familiarity with various social media platforms, including Twitter, Facebook, and LinkedIn.
  • Quick learner and self-starter with the ability to adapt to a fast-paced environment and manage changing priorities.
  • Demonstrated commitment to continuous learning and self-improvement.
  • Proactive approach and a strong desire to take ownership of the role.

Salary Range: $50,000 to $65,000 + benefits; dependent on skills and experience level

Contact Us to Apply

To apply, please send your cover letter and resume to with “Trade Show & Sales Administrator” in the subject line. We thank all candidates for their interest, however, only those selected for an interview will be contacted.

Company Description

Located in Port Coquitlam, BC, Current Scientific Corporation is a SME focused on the international export market, manufacturing night vision infrared cameras for the marine and land based governmental projects. Customers include electronics’ integrators, shipyards, defence contractors, coast guard, paramilitary, navy, ferry operators & explorer cruises, super-yachts, icebreakers, marine mammal research and other specialty vessels.